The occasion
What do you want to share?
For a class, think about what you’d like to learn. For catering, describe the reason for your gathering and the atmosphere you imagine. A relaxed conversation and a celebration have different rhythms; explaining yours helps shape the options.
The group
Who will be joining you?
Have an approximate number of participants ready and mention whether children will be joining. Share food preferences and any allergies from the outset. Confirm directly what the business can accommodate; don’t assume an option is suitable for everyone.
The details
When and where?
Share the date, timing and location you have in mind. For catering, describe the space. For a class, confirm where it will take place and how much time to allow. If your dates are flexible, mention that too.
Before booking
What does the plan include?
Before confirming, review the menu or class content, group size and agreed price. Ask about included materials or service, payments and the terms for changes. Having the details clear leaves more room to enjoy the experience.